September 12, 2017 - Town Council minutes

TOWN OF FERDINAND

REGULAR MEETING

September 12, 2017

            The Ferdinand Town Council met for their regular meeting at 7:30 PM on Tuesday, September 12, 2017 in the Town Hall. Present were President, Ken Sicard and Ron Weyer and Debbie Johnson, Council members, Clerk-Treasurer, Beverly Schulthise, and Town Attorney, Bill Shaneyfelt.  Minutes of the August 8th meeting was approved on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. Several Forest Park High School students were present. They were Jacob Gogel, Chris Seaton, and Mia Schaefer. The Budget Hearing started at 7:30 PM and no remonstrators were present. Ron made a motion and Debbie seconded to close hearing. Motion carried 3-yes, 0-no. The budget advertised was $3,696,724 and the maximum levy is $800,405. The net assessed value for Ferdinand is $118,334,594.

            Lloyd Froman, Police Chief, gave August police report. Police officers were trained on active shooter. They have submitted a grant for two Canon Cameras from Substance Abuse Council. Steffen Zink will graduate from Academy on October 6th at Plainfield.

            Dan Lindauer, Fire Chief, reported 8 runs for August, two were fires and 6 first responder runs. Pump tests were completed on fire trucks and discovered some need repairs. The two overhead doors have been replaced at 23rd St. fire station.   Zerrick Wells has left the fire department.

            Steve Becher, Utility Superintendent, thanked all the departments for their help and assistance. His department is kept busy fixing poles and everything in Town that needs work. It has been a long time since maintenance has been done.   He had an outage due to limb breaking. Quality Craft Construction started on 17th St. waterline and went as far as first hydrant on Virginia St. Steve contacted two companies to get a quote for substation maintenance services. Electric Power Systems of Indianapolis quoted $39,369.00 plus an extra $150.00 for each oil sample. The total number of samples is 20. NPM Services of Cave City Kentucky quoted $44,250.00. Debbie made a motion and Ken seconded to have Electric Power Systems do the work contingent upon Ron and Steve checking with them to see if they provide emergency service and if the scope of work is sufficient. Motion carried 3-yes, 0-no.

            Tom said his department has put in sidewalk, landscaping, and curb on Virginia St., Michigan St. and by Universal Design. Tom is working on Georgia St. next for curb. Also W. 5th St. should be surfaced tomorrow and patching Michigan and W. 23rd St. The weight of the trash bags picked up is an issue. Two employees have to pick up some trash bags because they are so heavy.   Tom said trash bags weighing over 40 pounds are a violation of our ordinance and Council agreed we will refuse collection if not in compliance. Ferdinand Housing residents are throwing Walmart bags in their trash bag area, requiring employees to scrape up the refuse that has leaked out, and employees are taking a long time to pick up these small bags. They should not put small bags or Holiday Foods bags in trash area. The Town office will contact Ferdinand Housing about this.

          Roger said he would like to close accepting wastewater applications. Debbie made a motion and Ron seconded. Motion carried 3-yes, 0-no. Roger and Chris will meet with candidates to interview. Roger would like to advertise for skid steer and open bids in November. In December bid is to be awarded and hopefully delivered in January, 2018. Ron made a motion and Debbie seconded for Bill and Roger to start the bidding process . Motion carried 3-yes, 0-no.

            Ron made a motion and Debbie seconded to close accepting bids on fire truck. Only received one bid and that was from Mid-America Fire & Safety LLC for $500,652.64. Keith Sander, from Mid-America Fire & Safety, suggested saving $1,994.64 by not requiring Performance Bond. Debbie made a motion and Ron seconded to take bid under advisement to allow time for fire department officials to review and Council to address the financial plan for paying for truck. Motion carried 3-yes, 0-no. Debbie will get with Keith about their company’s finance plan. If the Town pays up front, $15,019.58 could be deducted from the cost or $5,006.52 if they opt to put half down.

            Mike Steffe said the land swap with the Sisters is complete. Ryan Treat submitted a plan for a 9 hole disc golf course which the park board is considering for 18th street park. Ryan thought it would cost around $4000.00 and will be looking for hole sponsorships. Mike submitted a new lease and guidelines for 2018 rentals.         

            Chris said the leadership group is working on raising $16,000 for musical instruments in the park. They have raised $12,000. Six dozen vendors will be at the Folk Festival. Jasper Engines donated $250.00 for use of park tables. The money will be used for two new park tables.

           There was a tax abatement hearing for the Sisters of St. Benedict at 8:30 PM. With no remonstrators, the hearing was closed at 8:30 PM on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. Resolution TA 2014-3W was adopted on motion by Ron and seconded by Debbie. Motion carried 3-yes, 0-no. This resolution waives the late filing of Form 322 by Sisters of St. Benedict.

            Mike Blume who handles the 457 retirement plan for the Town of Ferdinand was present to let the council know that American Funds is getting out of the operation of the 457 Plans.   Mike has found a new provider which is John Hancock and nothing will change as far as accounts. The employee can keep the same investments but only a different provider. The fees will be less also. Mike asked if Council will allow changes to begin by filling out paperwork. Employees are to meet with Mike if they have any questions or concerns. Council decided to wait a month before filling out paperwork so employees can meet with Mike about new plan and what is offered. Ron made motion and Debbie seconded to table final decision until next meeting. Motion carried 3-yes, 0-no.

            Clint Roos from Midwestern Engineers was present to discuss doing a change order for roof drains to drain into culvert on road S 475 E. This has to do with the building at the Bio-Solids Processing site. Change Order #1 for $5511.00 was approved on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. The reason for the change order is because the building was not designed correctly for the drainage to work. The contractor has also asked for an additional 20 days because of the bat issue in the trees. The change order was discussed for 5 weeks and caused delays. He feels he needs this extra time.  This additional 20 days was in the change order and also approved. Final completion will be November 11, 2017. Request #5 for work done on Div. II-Bio Solids facility by Graves Plumbing for $437,330.70 was approved on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no.

            Debbie said we should have the health insurance rates by October. Ordinance 2017-10, an ordinance annexing certain contiguous territory to the Town of Ferdinand, Indiana was passed at meeting introduced on motion by Ron and seconded by Debbie. Motion carried 3-yes, 0-no.

            David Rickelman was present explaining that on June 13th he attended the Council meeting and asked about the fence that the Water Dept. was going to put up between his property and the Town’s. At that time he was told Chris James was going to get prices. He has not heard anything since. Chris said he contacted Heidet’s for a price and hasn’t been able to get another price from different company. Council instructed Chris to get the fence from Heidet. Since all departments have been so busy, this will probably not be done till winter.

            Bev would like to attend the 2017 ILMCT district meeting & education day on Oct. 24 and 25th at Nashville, IN. The cost is $140 for registration and need room and transportation. Ron made motion and Debbie seconded to approve. Motion carried 3-yes, 0-no. The Keystone annual user meeting is Thursday, November 2, 2017 at Nashville, IN. Bev and Angie would like to attend and only cost is transportation. Ron made motion and Debbie seconded to approve. Motion carried 3-yes, 0-no. Burn permit for the Legion was approved on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. The dates are Oct. 8, Nov. 12, Dec. 10, Jan. 14, Feb. 11, March 11, and April 8th. Halloween hours will be Tuesday, October 31st between 5-8PM on motion by Ron and seconded by Debbie. Motion carried 3-yes, 0-no.

            Claims in the amount of $1,480,940.96 and $385,465.84 were approved to pay on motion by Debbie and seconded by Ron. Motion carried to pay regular claims 3-yes, 0-no.

As there was no further business to discuss, Debbie made a motion to adjourn and Ronseconded. Motion carried 3-Yes 0-No. Meeting adjourned at 9:45 p.m.

Next regular meeting is October 12, 2017 at 7:30 p.m. The meeting of Economic Development Commission will be on October 10th at 6:00 PM. The Park Board will meet on Wednesday, October 4, 2017 at 4:30 PM. Zoning Board will meet Wednesday, September 27, 2017 at 6:30 PM and Plan Commission meeting will be at 7:00 PM. Also the budget adoption hearing will be at 7:30 PM on October 10, 2017.


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