October 12, 2017 Town Council minutes



October 12, 2017

            The Ferdinand Town Council met for their regular meeting at 7:30 PM on Thursday ,October 12, 2017 in the Town Hall. Present were President, Ken Sicard and Ron Weyer and Debbie Johnson, Council members, Clerk-Treasurer, Beverly Schulthise, and Town Attorney, Bill Shaneyfelt.  Minutes of the September 12th and 20th meetings were approved on motion by Ron and seconded by Debbie. Motion carried 3-yes, 0-no. Several Forest Park High School students were present. They were Elizabeth and Emmy Miller and Austin Welp.

            Brian Seffernick, Asst. Police Chief, gave September police report. Drug and alcohol training exercise was given during religion time for Grades 5-8. Steffen Zink passed the Academy and is back on duty. Debbie made a motion and Ron seconded to pay for Lloyd Froman attendance at ILEA which is Law Enforcement training coordinator conference on October 18-19 at Police Academy in Plainfield. Motion carried 3-yes, 0-no. The cost is $55.00 plus motel and car. Rob Randle will be attending strategies tactics of patrol stops instructor recertification on November 7-8. The cost is $299 plus motel and car to Police Academy. Motion made by Ron and seconded by Debbie. Motion carried 3-yes, 0-no.

            Dan Lindauer, Fire Chief, reported 7 runs for September, three were fires and 4 first responder runs. On October 16 & 17th, ladder and ground ladders will be tested as they usually are annually. The firemen conducted a table top exercise with the Sisters of St. Benedict on October 10th to update emergency plan. Two used overhead doors measuring 12’ x 14’ are available for acquisition with all tracking and hardware included that was on 23rd street Fire Station #2. It was discussed to possibly replace the doors at the 23rd street salt bin site. If won’t work, contact Dubois County Garage if they know anyone that would buy these doors or else advertise them.

Steve Becher said Virginia Street is complete with lines all pressurized and in service. Work is continuing on W. 16th street. A change order was approved for $1231.91 for hitting unknown and poorly marked lines. Ron made a motion and Debbie seconded to approve of the change order. Motion carried 3-yes, 0-no. Dean Gogel passed his DSS operator’s license with a score of 82. He needed a 70 to pass. Steve is asking for an increase in pay for completing and earning his certification.

            Tom said on October 20th Bev and himself will attend Community Crossings Training grant coordination in Vincennes. The fall clean up sessions is complete and it was lighter than usual but still took three days to complete. Are doing the first leaf pick up for fall. He said to please rake leaves onto street, just off the curbing which makes it easier to pick up. Also residents should avoid raking sticks into the pile of leaves. Because of waterline not getting done on time, Tom wanted to put together bid package to have ready for paving as soon as asphalt plants open in 2018. He wants to show that there is activity continuing forward with Community Crossings 2017 projects. He is also starting process with Universal Design to prepare bid packets to continue Community Crossings project for 2018.

          Roger said TV work on sewer lines is picking up because of rain.    One home had two feet of water caused by tree roots in line. Looking into advertising for wastewater position again. The applications received were seeking too much money and did not have proper qualifications. It was decided to advertise for skid steer that is needed at the Bio-Solids site. The plan is to open bids at 8:00 PM on November 14th and table to December for final awarding action. Then we can receive equipment in January 2018. Ron made motion to advertise and Debbie seconded. Motion carried 3-yes, 0-no.   Debbie had a question about TV work to homes and shouldn’t a plumber be contacted first? Roger felt that because the rate payers are funding the equipment we should offer a free service to residents. Debbie and Ron feel like a better plan or policy would be formulated for future usage and action.

            Mike Steffe said parks are keeping busy with soccer and football. PSC and Best Homes had events at 18th street Park and Rosenvolk will have their fest October 21st. One more large softball tourney is planned at 5th street on October 28th and 29th. Fifth street playground is in pretty bad shape in three play areas. To do the repair would cost $65,000 to $70,000. The disc golf sponsorship letters will go out Friday October 13th and working on a targeted group first and wanting to raise $6000 to $7000 to do some extra work.

            Chris attended AIM seminar at Evansville. November 21st is AIM roundtable at Haubstadt. The Folk Fest was a success. There was a nice steady crowd and food vendors ran out of food. Parking on 20th street was an issue. Money will be donated to the Ambiguous Quintet so they can purchase the musical structure in 18th street Park. The Folk Fest fund will give $1000 to park for utilities and trash pickup. He mentioned the FF committee is appreciative of all the sponsors who donated to make this a free event.

            The paving work on remainder of water main project could still be done this year. Town will check on quotes from pavers to finish the work. The initial quote was mis-figured. If water project gets done, Tom is to get figures for costs of streets to pave. We could have a special meeting for Council scheduled so we can get the costs to pave Missouri, Virginia and W. 16th before bad weather.

            The latest update with Phosphorus project is that it is 95% complete with still some punch list items to complete and incorrect plans to be corrected and marked as done. Dirt work, gates and metal work on drying bed structure has to be done. The pay request from Graves Plumbing for $214,634.70 was approved on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. We still have a contingency of $52,785. There are 19 calendar days, 14 are working days, till November 1st when substantial completion is to be done. One of the biggest items to finish is steel and x-brace support over one of loading bays. Graves is working with the building manufacturer to fix this issue. Also working on insuring radio read access proximity cards to operate the gates. The 3200 gallon tanker truck cannot make the turn to get in building. We need 1200 square feet of additional paving to allow for turnaround. There is a change order for $9,252 to cover the extra paving work. Who pays the cost? Midwest Engineers feels it should come from project funds because the original design could have been altered and made the project cost more by moving the building up further. The building would have cost more. Inspector Chris Shelton of Midwest offered his opinions on the matter. Council was not pleased with this situation. An alternative is to park the truck at the wastewater plan. That is where we pick up the sludge and take out to drying beds. Roger said always intended to store in building over winter. Debbie said didn’t Midwest design the building and know what size truck we were getting when they worked on the building design?   The original thought was we would purchase a pull behind that broke in the middle and not the 30 foot long truck according to Midwest. Therefore didn’t plan for such a big vehicle to drive into the building. Ron made a motion and Debbie seconded to approve change order for 1200 square feet of actual paving for $9,252.00 because the paving needs to get done before bad weather. Motion carried 3-yes, 0-no. Bill asked about Chris’s mileage, and he said 45 miles from office to Ferdinand and back. Ninety miles total a day.

            Mike said the Park Board is still waiting for funds to come in on the Old Lake trail project.

            Tom said the sidewalk funding opportunity for communities thru a special fund setup by INDOT is designed for projects in the 3-5 year to do window and doesn’t allow much time for form application to be filled out. A possible sidewalk from 18th st. to Old Town Lake is an idea for future.

            Performance bond on Sisters of St. Benedict for plat is still not done.   Bill believes they are going to post a cash bond and this will allow project to move forward. When that gets done, it can be recorded and be in compliance and released.

               Chris Roos was present and asking for Town to allow people use of UTV vehicles on Town streets and Club Road but not State Highway. Units are similar to cars in terms of license, titling, and insurance. They come with headlights, taillights, and turn signals. State provides a three year sticker and can presently be driven on county roads in Dubois County. When police were asked, they thought speed to be a concern. Some models are designed for racing. This could be a concern. They can cross State Highway now and drive on shoulder. IC 14-16-1 seems to speak against using on town streets. It says Town can’t charge a fee, specifies accessory equipment to be added to the vehicle, requires a driver’s license under certain statute, and imposes drive limit of less than 2000 lbs. We can create an ordinance but not contradictory to state law according to research Bill did on the subject. Town can create ordinance allowing people to use UTV’s (Utility Vehicle) on Town streets. It was decided to look at other ordinances in communities and see what they have. Chris James will look at Loogootee, New Harmony, Fort Branch, and Haubstadt and report back to Council his findings. Council will then need to review. Chris Roos also asked about the noise ordinance.

            Debbie made a motion and Ron seconded to allow the YMCA monster dash 5K on October 28th starting at 9:00 AM. Motion carried 3-yes, 0-no.

            Ordinance 2017-13, an ordinance authorizing a loan from the Ferdinand Municipal electric utility to the Town of Ferdinand was approved at meeting introduced on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. The loan warrant for the sum of $250,000 issued in the name of the Town of Ferdinand to secure the payment of a loan from the Ferdinand Municipal Electric utility provided by IC 8-1.5-3-12 was approved on motion by Ron and seconded by Debbie. Motion carried 3-yes, 0-no. The Town will pay back the electric utility $50,000 a year from the Cumulative Capital Development Fund. This loan is to help pay for the new fire truck. There was discussion of how to pay for the fire truck. There were several options. One was not to pay for truck in advance but when received. If paying in advance, we will get discount of $15,019.58 but will need to get performance bond. That is $1,994.64 extra. Bill suggested not paying in advance. It is an out-of-state manufacturer-Ferrara. Debbie said Ferrara is a reputable company and well known manufacturer. Why not save the extra money? Ron didn’t want to pay before receiving truck. We should review the bond language before making a decision. Dan didn’t think Ferrara would let us down, and he would be inspecting truck before finally taking possession. A lot can happen in 290 days Ron said. Ken will talk to mayors from Jasper and Huntingburg to see what they have done.

            Ordinance 2017-14, an ordinance amending the Ferdinand Municipal Code regarding park leases and fees was adopted at meeting introduced on motion by Debbie and seconded by Ron. Motion carried 3-yes, 0-no. This ordinance increases costs of leasing park facilities.

            The Ferdinand Chamber of Commerce dinner will be November 8th and Debbie made a motion and Ron seconded to purchase meal tickets for Town Council and Manager. The cost is $135.00. Motion carried 3-yes, 0-no. The Christkindlmarkt dinner will be November 17th and the cost is $240.00 for Town Council and Manager. Debbie made motion and Ron seconded to pay for this meal. Motion carried 3-yes, 0-no.

            Larry Mundy was present asking what is the plan for the flooding issue on his property. Tom will get with Engineer on 23rd Street project when project gets designed by Universal Design to see about addressing his issues. The special claim from Quality Craft Construction for Virginia St. and 16th St. in amount of $48,007.03 for Virginia St. was approved on motion by Ron and seconded by Debbie. Motion carried 3-yes, 0-no. Debbie made motion to pay regular claims and Ron seconded. Motion carried 3-yes, 0-no.

As there was no further business to discuss, Ron made a motion to adjourn and Debbie seconded. Motion carried 3-Yes 0-No. Meeting adjourned at 9:20 p.m.

Next regular meeting is November 14, 2017 at 7:30 p.m. The meeting of Economic Development Commission will be on November 14 at 6:00 PM. The Park Board will meet on Wednesday, November 1, 2017 at 4:30 PM. Zoning Board will meet Wednesday, October 25, 2017 at 6:30 PM and Plan Commission meeting will be at 7:00 PM.

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